Time Blocking in Tana: 3 Methods for Productivity

Explore the benefits of time blocking and address misconceptions about it being too restrictive.

“Why you might want to look at time blocking again”

Watch the introduction to understand the core concept of time blocking.

“in this video I'm going to show you three ways that you can use time blocking Inna so you can get everything done and feel like a winner at the end of the day”

Configure your Tana day page to include an agenda search that displays tasks and events.

“If you already have an agenda set up on your day page you've already got the building blocks to make this happen”

Ensure your task and event supertags use the same date field for seamless integration.

“The first thing that you want to do and this is going to make it really really easy is if you have the same field for date in your tasks as you do in your events”

Add the task supertag to your agenda search to display tasks due today.

“we want to add in tasks”

Drag and drop tasks from the agenda into specific time slots.

“All you have to do is then just drag these in wherever you want them”

Add a new field to your task supertag called 'Time Block' with options for 'First Thing,' 'Morning,' 'Afternoon,' and 'Evening.'

“you're going to need to add a new field to your task super tag that is your time block category”

Set up a maker's agenda on your day page that groups tasks by their assigned time block.

“set up set up a maker's agender on your day page”

Create custom buttons to quickly assign tasks to different time blocks.

“add some time block buttons to move these things around really really quickly”

Create a new supertag for each of your batch blocks, such as 'Writing' or 'Team Feedback.'

“create a new super tag that is your batch block”

Add a 'Batch Block' field to your task supertag to link tasks to their respective batches.

“create a new field okay that's called batch or batch block”

Create a related search within each batch block supertag to display all associated tasks.

“create a related search that looks for all of the tasks that you have inside that batch block”

Add the batch block supertag to your agenda search to display batches on your calendar.

“come to your agenda and search for and come into this or and then add your batch block super tag”

Don't schedule 100% of your day; leave room for unexpected tasks and adjustments.

“don't schedule 100% of your day”

Remember that your plan is not set in stone and can be adjusted based on changing priorities.

“treat the plan as flexible”

Schedule your most important tasks during your peak energy times.

“Pay attention to your energy”

Feel free to experiment with different time blocking methods and combine them to suit your needs.

“Mix and match some of these methods”