Run Effective and Efficient Meetings
Transform your meetings from time-wasters to powerful productivity tools. Based on Adriana Girdler's proven strategies, this program teaches you how to prepare, run, and follow up on meetings that drive results. Stop wasting time and start making every meeting count!
Program Modules
Meeting Preparation: Set the Stage for Success
Lay the groundwork for impactful meetings. Master the art of defining clear objectives, gathering essential documentation, and crafting a productive meeting environment. Apply the principles of loss aversion by highlighting the time saved from eliminating update meetings.
Ban Update Meetings: Reclaim Your Time
WeeklySay goodbye to unproductive update meetings! Learn to use email or one-on-ones for updates, freeing up valuable meeting time for resolution, brainstorming, and decision-making. Experience the power of focused meetings.
“Meetings need to be purposeful, they should be about resolution, brainstorming and any activity from like risk management approvals.”
Get Documentation in Order: Empowered Participants
WeeklyEmpower your participants by preparing documentation well in advance. Ensure everyone has ample time to review materials, fostering informed discussions and efficient decision-making. Reduce pre-meeting anxiety and boost engagement.
“Think about what is it that you need, now that you're being purposeful with your meetings, prep things accordingly, think of your pre read”
Prepare Meeting Kit: Your Arsenal of Productivity
WeeklyAssemble a comprehensive meeting kit with sticky notes, sharpies, stickers, and white paper. Ensure a smooth meeting flow by having all the essential tools at your fingertips. Avoid disruptions and maintain momentum.
“Now that you know your meetings are of a purpose, then you need a good meeting kit to ensure that you have those things at your fingertips.”
Actual Meetings: Master the Art of Facilitation
Take control of your meetings and guide them to successful outcomes. Learn how to arrive early to set up, use specific tools for managing participants, and summarize action items effectively. Utilize social proof by implementing meeting rules that promote collaboration and respect.
Arrive Early to Set Up: Be Prepared, Be Professional
WeeklyEnsure a smooth start by arriving early to set up everything, including conference calls and screen-sharing. Eliminate technical difficulties and demonstrate professionalism. Set a positive tone for the meeting.
“If you're a meeting facilitator or the organizer, please come early to ensure that you have everything there, as well as that you're set up for any of those conference calls with screen-sharing”
Use Specific Tools: Stay on Track, Get Results
WeeklyMaster the use of meeting rules, timeouts, and a parking lot to manage participants and keep the meeting on track. Ensure that all voices are heard while maintaining focus and productivity. Turn potential conflicts into constructive discussions.
“I'm a big proponent of meeting rules and I highly recommend it...do I have your permission to time you out so I can keep things on track?”
Summarize Action Items: Clarity and Accountability
WeeklyEnsure clarity and accountability by summarizing all agreed-upon action items at the end of the meeting, assigning responsibility and due dates. Prevent misunderstandings and drive project momentum.
“Ensure at the end of the meeting, go through your tasks 'okay let's review what we all agreed upon' and put responsibility and due dates associated with those tasks lists”
Post Meeting: Solidify Outcomes and Drive Action
Cement your meeting's success by finalizing and sending everything collected within 24 hours, ideally within 2-3 hours. Reinforce key decisions and maintain momentum. Leverage the power of immediate follow-up.
Send Post-Meeting Summary: Stay on Track, Stay Accountable
WeeklyKeep everyone on track by sending a summary of the meeting, including action items, within 24 hours. Capitalize on the freshness of the discussion and ensure timely execution of commitments. Increase team accountability and improve project outcomes.
“Everything you've collected I would like for you to send it within 24 hours max, ideally two to three hours.”
What You'll Accomplish
- Identify the three key stages of effective meetings: preparation, the meeting itself, and post-meeting follow-up.
- Eliminate unproductive update meetings and replace them with more efficient communication methods.
- Prepare and distribute documentation in advance to ensure participants have sufficient time to review materials.
- Assemble a comprehensive meeting kit to facilitate smooth and productive discussions.
- Effectively manage meetings by arriving early, utilizing specific tools like meeting rules and parking lots, and skillfully summarizing action items.
- Distribute meeting summaries promptly to maintain momentum, promote accountability, and drive results.
Full program access + updates